Manager, Student Financials, Purchasing, & Fiscal Operations

Scope of Position The Manager of Student Financials, Purchasing & Fiscal Operations reports to the Vice President of Finance and is responsible for the leadership, direction and management of the student financials and purchasing functions of the College. This individual also provides oversight and has responsibility for various other fiscal responsibilities including but not limited to accounts receivable, accounts payable, fixed assets, copier services, financial reporting, policy compliance, insurance benefits and will assist with cash management. As part of the Finance team, this role will share in the responsibility for financial statement integrity and institutional and program audits.

Key Measurable Expectations (KMEs)

• Supervise and monitor accounting and purchasing functions including, but not limited to, student financials, cash receipts, accounts receivable, accounts payable, fixed assets, bidding, bursars, IRS reporting, and copy services. Trains, supervises and evaluates team members assigned to these tasks.

• Assist the Vice President of Finance with cash management - tracking cash balances and ensuring funds availability for payroll, cash disbursements and accounts payable. Approves the reconciliation of all College bank accounts ensuring completion and resolution of reconciling items in a timely manner.

• Serve as an administrator and primary contact with the custodial bank on all account issues, authorizing users and rights as appropriate, managing stop payments, payment reissues, and positive pay exceptions in a manner to safeguard college funds.

• Oversee detailed programs, such as the student emergency loan funds, communicating with program managers regarding financial compliance and overall reconciliation and reporting. Review usage and recommend additions and replacements to the colleges copier machine fleet.

• Responsible for compliance with board policy, Illinois Community College Board (ICCB) policy, the Illinois Community College Act, and federal and state laws in relevant aspects of the Finance/Purchasing area; prepare and submit ICCB reports as required by the states coordinating board; prepares certain reports for the Board of Trustees on a monthly and annual basis.

• Foster and maintain positive departmental relationships by performing duties of an Accountant position or Accounting Specialist as needed or when required; Provides coverage for the Purchasing Office as needed, including high level review of all approved purchase requisitions for accuracy and appropriateness.

• Responsible for Fixed Asset accounting - establishing cost for capital purchases and projects on a monthly and annual basis, updating the fixed asset module as needed to determine depreciation and deletion, maintaining appropriate spreadsheets and asset balancing for audit.

• Assist in the required federal indirect cost negotiation process with consultants and Finance management, preparing reports and spreadsheets used for the calculations and renewal of the federally negotiated indirect cost rate with our cognizant agency.

• In conjunction with the Registrar, resolve duplicate vendors as related to tax reporting.

• Participate in annual audit responsibilities and communicate with third party independent auditors, both for the College overall and individual programs.

• Lead and complete system customization projects that enhance services to students and employees, involving communication and collaboration with service and technology departments for design, testing, and/or implementation; responds to ongoing inquiries as needed.

• Analyze and prepare adjusting and reclassification entries to ensure proper financial statement reporting, including but not limited to deferred expenses, deferred revenues, and year-end accounts payable allocations.

• Responsible for finance review and approval of semester apportionment reporting - examining and correcting funding reports of credit hours on which ICCB credit hour claims are filed.
• Establish coding, procedure and general ledger accounts in response to student financial system additions and changes.

Minimum Training and Experience Required to Perform Essential Job Functions

• Bachelors degree in accounting, business, finance or a related field

• Minimum of four years of fund accounting work experience in government, not for profit, and/or educational accounting required

• Strong mathematical, technical, analytical, and problem-solving skills

• Excellent verbal and written communication skills, including the ability to listen.

• Possess broad knowledge of financial reporting, auditing, and fund accounting.

• Desire and ability to work independently as well as cooperatively and collaboratively across campus with an understanding of and commitment to higher education.
• Knowledge of an integrated Enterprise Resource Planning Software (ERP) required.

Preferred Qualifications

• Previous supervisory experience preferred.
• Colleague experience preferred.

Team Members can expect to be paid a salary between $58,474 to $78,940, which includes an excellent benefits package. The salary will be based on a combination of relevant education, training, work experience, and skill competencies. Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit and form of harassment based on an individuals protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall - Room 107.

Lewis and Clark Community College provides a complete benefits package to full-time team members, which includes:

• Accrued vacation leave, board approved holiday break, summer schedule with reduced work week, 13 holidays + 1 floating holiday, personal leave, and sick leave;
• Health, Dental, Vision, Life insurance and Long-term Disability;
• Retirement through State Universities Retirement Systems (SURS);
• Tuition Benefits;
• Discounts at local stores and restaurants;
• Employee Assistance Program;
• St. Andrews Senior Solutions.