FRONT OFFICE ADMINISTRATOR

IMMEDIATE SUPERVISOR: Executive Director

CONTROLLING SUPERVISOR: Chair

Pay Range: $16.00 to $20.00/hour

QUALIFICATIONS:

Bachelors degree, Vocational/Technical Training in Business, or a High School Diploma/GED with at least two (2) years related experience. Must possess excellent verbal and written communication skills, proofreading and editing skills, demonstrated planning skills and abilities, and demonstrated familiarity with federal programs. Must possess basic clerical skills, office equipment skills, and intermediate computer skills. Must have a knowledge of General Service Administration (GSA) regulations in regard to travel and vehicles and a general knowledge of all aspects of insurance, i.e. workmans comp, liability, and property.

RESPONSIBILITIES:

• Verifies and processes all paperwork for travel prior to arrangements being made and upon return of traveler.

• Makes travel arrangements for all tribal governmental employees and elected officials if on tribal business.

• Keep a current travel database.

• Communicate with the Accounting Department for all travel purposes.

• Maintains milage and maintenance log (electronic data sheet) of all vehicles.

• Process paperwork for new vehicle and property insurance

• Keep updated files and records on all aspects of insurance policies.

• Review policies with insurance company as needed.

• Run Motor Vehicle Record (MVR) on all tribal employees upon hiring and each year.

• Keep all vehicle registration current.

• Will supervise Front Desk area and floaters.

• Completes all paperwork involving all insurance claims or incidents.

• Performs any other duties as assigned by the immediate/controlling supervisor.

401K - Health - Dental - Vision - Life - Competitive Pay - Annual Leave - Sick Leave - Holidays Off

Below are the generous benefits of full-time employment when working at the Kaw Nation Tribal Government, Gaming Commission or Business Services:

• Free BlueCross BlueShield Medical (includes Pharmacy) Insurance
• BlueCross BlueShield of Oklahoma Dental Insurance optional for purchase by employee
• Vision Insurance optional for purchase by employee
• Life Insurance optional for purchase by employee

Also included are generous Annual Leave Days and Sick Leave Days accruals.

• Four (4) hours of Annual Leave begins accruing with the first paycheck and each full check during employment. As the employees length of service increases the 4 hours accrued increases to 6 (after 3 years), 8 (after 10 years), and 10 (after 15 years) hours per paycheck.
• Four (4) hours of Sick Leave begins accruing with the first paycheck and each full check during employment. This amount remains the same throughout employment.

If you have questions regarding these or any other benefits of Kaw Nation Tribal Government, Gaming Commission or Business Services, please contact the Human Resources Department at (580) 269-2552.