Administrative Coordinator

Job Title

Agency

Department

Proposed Minimum Salary

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Job Description

Who we want

Join our team as an Administrative Coordinator I , where youll oversee administrative operations, maintain calendars, and monitor events. Supporting faculty and staff at the Center on the Structural Constitution, youll plan and manage event logistics, handle travel arrangements for visiting speakers, and ensure compliance with TAMU and School of Law policies. Be the backbone of our operations and help us achieve excellence!

What you need to know

Salary: $50,000 - $52,000/Compensation will be commensurate to selected hires experience

Cover Letter & Resume: A cover letter and resume are strongly recommended

Schedule: This position may require some work after-hours and on weekend hours and some travel

Qualifications

Required Education and Experience:

• Bachelors degree or equivalent combination of education and experience

• Two years of experience in office administration

Preferred Qualifications:

• Experience in university and/or legal administration and/or event planning

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills

• Planning and organization skills

Responsibilities

Administrative Operations Management:

• Oversees planning and execution of administrative operations

• Maintains calendar and event monitoring

• Reviews and monitors project and program timelines and proactively identifies potential problems and opportunities

• Coordinates inventory and maintenance of office supplies and equipment

• Researches and responds to inquiries about office procedures and processes

• Develops and maintains administrative office procedures

• Serves as primary or backup administrative support to assigned functional areas

Support and Coordination:

• Provides administrative support for faculty and staff of the Center on the Structural Constitution

• Interfaces and coordinates with other TAMU faculty and staff to support Center activities and events

• Assembles and maintains contact lists and a variety of fiscal, administrative, and academic records

Event Planning:

• Plans and coordinates logistical and administrative support for meetings, receptions, conferences, speeches, lectures, panels, colloquia, seminars, and other special events and provides on-site support

• Purchases materials and coordinates catering, facilities, décor, and staffing for Center events

• Coordinates set-up and break-down of physical infrastructure for events

• Reserves event spaces and arranges travel, including accommodations and flight reservations, for visiting speakers

• Submits and tracks requests for reimbursements

• Coordinates post-event follow-up activities and contacts

Compliance and Policy Oversight:

• Monitors and ensures compliance with TAMU and School of Law policies and procedures and relevant regulations

• Assists in establishing protocols to ensure compliance with relevant policies, procedures, and regulations

• Analyzes requirements for projects and initiatives

• Provides technical information regarding administrative procedures

Who we are

At Texas A&M University School of Law (in Fort Worth, Texas) we instill in our graduates a knowledge of the law, key professional skills and core values that set the Aggie Lawyer apart. Texas A&M University School of Law is an integral part of Texas A&M University, one of a select few institutions nationwide to hold land grant, sea grant and space grant designations. As Texas first public institution, Texas A&M offers 101 doctoral programs and 151 masters programs, in addition to the J.D. law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well , a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.