Administrative Assistant

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Thursday, January 16, 2025

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant position is available with The City of Fort Worth Aviation Department at Fort Worth Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports: Meacham International, Spinks and Perot Field. Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers; Perot Field provides cargo carrier services. The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away. The City of Fort Worth Aviation Department is essential to the economic well-being and commerce taking place in the Dallas-Fort Worth Metroplex.

This position will provide support on administrative activities in general and grant accounting practices, procurement, payroll, and human resources using PeopleSoft HCM and PeopleSoft Finance. This position will also serve as the departments primary Aviation Advisory Board liaison.

The ideal candidate will have strong written and oral communication skills. Attention to detail is critical as this highly skilled and utilized employee must be able to meet deadlines and work collaboratively. This position requires the ability to interpret the Citys personnel rules and policies and federal employment laws. The successful candidate will be able to demonstrate strong interpersonal and administrative skills, outstanding customer service in a fast-paced work environment with a strong focus on results delivery and the ability to adapt to change.

The Administrative Assistant job responsibilities include:

• Responsible for administrative support in general and grant accounting, to include heavy use of Excel workbooks, submission of FAA and TxDOT reimbursement requests and reporting requirements, and submitting required monthly/quarterly/annual reports to FMS Grants Accountant, daily bank reconciliation & revenue entry using iNovah Cashier.
• Serve as backup to front desk services at Meacham, providing telephone and over the counter interaction with external and internal customers;
• Serve as cashier for iNovah transactions pertaining to airport gate access cards, conference center rentals, transient aircraft parking fees, etc.
• Responsible for serving as secondary Human Resources Coordinator (HRC) and Medical Records Coordinator (MRC); including recruitment, benefits, medical and workers compensation, HR reporting responsibilities, disciplinary guidance to management, personnel actions and other HR forms as needed;
• Serve as secondary for payroll/timekeeping functions within the division; includes processing time, resolving payroll errors and answering related questions, as needed;
• Serve as the departments primary Aviation Advisory Board liaison.
• Responsible for providing administrative support to include, monitor and process travel and training requests; provide applicable HR training to department staff as required.
• Serve as Procurement Card Holder for the department;
• As needed, assist with purchasing functions, including creating purchase requests relating to grants, serving as a secondary receiver in PeopleSoft Finance, and assisting with end of year closeout
• Provide backup to various staff positions and participates in special projects as assigned.

Minimum Qualifications:

• Associates degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook);
• Knowledge of PeopleSoft HCM including Time and Labor/Absence including experience with Payroll/Timekeeping Review
• Excellent proof-reading skills and attention to details.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.