Administrative Assistant

Eagle AVL is looking for a well-rounded Administrative Assistant. This role blends customer service, office administration, finance, and HR tasks.

Key Responsibilities:

• Customer Interaction: Greet and assist customers via phone, email, or in person, addressing their needs or directing them to the appropriate department.
• Data Entry & Filing: Process deposits, verify payments, manage job files and invoices, and ensure proper filing of documents—both electronic and physical.
• Financial Support: Assist in processing payments, following up on overdue accounts, and supporting accounts payable (credit card/gas card reporting).
• Human Resources Support: Help with new hire paperwork, benefits documentation, and assist with payroll processing.
• Administrative Tasks: Prepare files, maintain office equipment, gather data for reports, and adapt filing systems as needed.

Qualifications:

• Industry Knowledge: A general understanding of the live event or music industry is a plus, as youll be interacting with various departments and personnel involved in these fields.
• Tech Proficiency: Strong knowledge of Mac operating systems and Google Suite (Docs, Sheets, Drive, etc.).
• Communication Skills: Ability to handle customer interactions effectively and professionally.
• Attention to Detail: Accuracy in data entry, financial calculations, and document preparation is essential.
• Organizational Skills: Must be able to manage multiple responsibilities, prioritize tasks, and ensure that records are kept up-to-date.

Additional Requirements:

• Availability: Must be available Monday through Friday, from 9am-5pm, working in the office.
• Please do not call the office or just drop by.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have verifiable experience in the events, music business or aligned industries?
• Do you have reliable daily transportation?
• This job is required to be on site Monday through Friday, 9am-5pm. Are you able to work those hours?

Work Location: In person