Executive Assistant 1, PRN

Inova Fairfax Medical Campus is looking for a dedicated Executive Assistant 1, PRN to join our Neuroscience team. This role will be PRN.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Job Responsibilities:

The Executive Assistant 1 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of time and performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

• Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
• Assists in the preparation of annual budget preparations while monitoring expenses.
• Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
• Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
• Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
• Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
• Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
• Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
• May perform additional duties as assigned.

Additional Requirements:

• Work Schedule: PRN
• Education: High School diploma or equivalent
• Experience: 3 years of relevant office experience including 1 year of reporting to a senior leader; Or Bachelors degree equivalent to 3 years of relevant experience